Vita Dental Care

We are a Data Controller under the terms of the Data Protection Act 2017 and the requirements of the EU General Data Protection Regulation.

The Privacy Notice explains what Personal Data the practice holds, why we hold and process it, who we might share it with and your rights and freedoms under the Law.

The practice holds personal data in the following categories:

• Patient clinical and health data and correspondence
• Staff employment data
• Contractor’s data

Process means we obtain, store, update & archive data.

• Patient data is held for the purpose of providing patients and appropriate, high quality, safe & effective dental care & treatment
• Staff employment data is held in accordance with employment, taxation and pensions law
• Contractors data is held for the purpose of managing their contracts

The law says we must tell you this:

• We hold patients’ data because it is in our legitimate interest to do so. Without holding the data, we cannot work effectively (also we must hold data on NHS care & treatment as it is a public task required by law)
• We hold staff employment data because it is a legal obligation for us to do so
• We hold contractors’ data because it is needed to fulfil a contract with us

We can only share data if it is done securely & is necessary to do so

• Patient data may be shared with other healthcare professionals who need to be involved in your care (if we refer you to a specialist or you require laboratory work to be undertaken) Patient data is also stored on our computer systems for back up purposes with Software of Excellence/Microminder who store it securely.
• Employment data is shared with government agencies such as HMRC

You have the right to:

• Be informed about the personal data we hold & why we hold it
• Access a copy of your data that we hold by contacting us directly, we will acknowledge your request & supply a response within one month or sooner
• Check the information we hold is correct & make corrections if not
• Have data erased in certain circumstances
• Transfer your data to someone else if you tell us to do so & it is safe & legal
• Tell us not to actively process or update your data in certain circumstances

• We will store patient data for as long as we are providing care, treatment or recalling patients for further care. We will archive for as long as is required for legal purposes as recommended by the NHS
• We must store employment records for 6 years after an employee has left
• We must store contractors data for 7 years after the contract has ended

You can complain in the first instance to our Data Protection Officer Ceri Fox (contact details below) & we will of course so our best to resolve the matter. If this fails you can complain to the Information Commissioner at www.ico.org.uk/concerns or by calling 0303 123 1113